Executive Assistant

Job description

Company Description

Rockstart is a fast-moving company with a global ambition. Currently, Rockstart is managing just above €60m and on the way to 10x that amount throughout the next five years.


Job Description

The executive assistant is at the forefront of company setting in on strategy meetings and ensuring that next actions are follow-up and put in individuals agenda if needed.

We’re looking for a very organized, detail oriented, flexible and driven assistant, to help our fund managers to organize their agendas and documents. You will work directly with C-level executives while managing business-related tasks for the team. You will work with the Dutch, Danish and the Colombian team organizing important documents, emails and calls.

Requirements


Some responsibilities (not exhausted list):

  • Take calls, respond to emails, and manage travel for the executive team;

  • Provide general administrative and day-to-day calendar optimization support;

  • Prepare agendas, updates, and memos for the executive team and the general company;

  • Ensure preparation of meetings, take minutes, and follow-up on next actions using the appropriate tools and frameworks within Rockstart;

  • Working closely together with the CEO and the fund managers;

  • Monitor and support on optimization of the executive team agendas;

  • Support executive team members on quarterly and annual team reviews;

  • On behalf of the executive team, take minutes in meetings where one is not able to attend.


What makes you the perfect candidate?:

You are a master of organizing, from file folders to shared online drives. To keep an office or a company running smoothly, the best executive assistant has efficient filing systems and uses task management tools. You keep schedules and budgets and manage a large amount of information, phone messages, emails or files.

You enjoy being responsible for many tasks, and do not have any trouble with schedules that may change if the executive or administrator you support has urgent needs to address. You feel comfortable multitasking and switching tasks, and taking on new responsibilities as they arise.


Next to this we require:

  • Comfortable with the full Microsoft Office suite and Google Workspace.

  • Previous experience managing any CRM and data bases.

  • Strong communicator and strong skills for managing professional relationships.

  • At least 4 years of administrative support experience.

  • You have a proactive, results-oriented attitude with an ability to work effectively in a fast-paced organization.

  • Preferably you have experience living in European cities for at least 6 months;

  • You are fluent in English and Spanish.


Remuneration: Based on experience

Work Location: Bogota, Colombia (remote)

Starting Date: Earliest possible